Privacy Policy

Avantafile Systems Corp. ("Avantafile," "we," "us") is a SEC EDGAR, XBRL, and SEDAR+ filing agent based in Vancouver, British Columbia, serving clients across Canada and the United States. This policy describes what information we collect through this website (avantafile.com) and in the course of providing our filing services, how we use it, and the choices you have.

Questions about this policy or your information can be sent to contact@avantafile.com or mailed to 5939 Clarendon Street, Vancouver, B.C. V5R 3K4.

Contact information you give us. When you email or call us, or request a quote, we receive the information you provide — typically your name, company, email address, and phone number, along with the details of your request.

Client documents. To prepare and submit filings, clients send us documents that may contain personal information (for example, officer and director names in a Form 10-K, or insider details in a Form 4). We use these documents solely to prepare, proof, and submit the filings you instruct us to make. See "Confidentiality of client documents" below.

Website usage data. Like most websites, we use Google Analytics (GA4) and Google Ads conversion tracking, which set cookies and collect information such as pages visited, approximate location (city level), device and browser type, and how you arrived at our site (for example, from a Google ad). We use this in aggregate to understand how the site is used and whether our advertising works. We do not use this data to identify you personally.

This site uses Google Analytics 4 to understand site usage and Google Ads conversion tracking to measure our advertising. These Google services set cookies and process usage data on our behalf; Google's handling of that data is described in Google's Privacy Policy and "How Google uses information from sites that use its services."

Your choices:

• Block or delete cookies in your browser settings — the site works fine without them;
• Install the Google Analytics opt-out browser add-on;
• Manage ad personalization at Google Ads Settings.

We do not use any other third-party trackers, social media pixels, or data brokers.

We share information only with: (a) the securities regulators and systems you instruct us to file with; (b) service providers that support our operations (such as Google for the analytics described above), who may process it only for us; and (c) authorities where the law requires it. We never sell or rent personal information.

We retain client records and correspondence as long as needed to support your filings and meet our legal and accounting obligations, then dispose of them securely. Analytics data is retained under Google Analytics' standard retention settings.

Under Canadian privacy law (PIPEDA and, for Quebec residents, the Act respecting the protection of personal information in the private sector), you may request access to the personal information we hold about you, ask us to correct it, or withdraw consent to its use (subject to legal and contractual limits). U.S. residents may make equivalent requests and we will honour them on the same basis.

To make a request, contact contact@avantafile.com. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada or your provincial privacy regulator.